The Event Worksheet tm
Would you like to make your Event Planning (or Wedding Consultation) sessions appear a lot more professional ?. Would you like to be able to "make those never-ending changes" a lot easier to handle, and do away with all those redlines and modifications ? Would you like to put away all those big catalogs, and be able to simply click your mouse and have the catalog pictures appear magnified, right on your computer screen ?
| Designed specifically for the Retail Florist and the Event Planner like yourself, it allows you to conduct your Event Interviews with customers, gather all the pertinent information, facilitate the selection of material and services, handle all the issues with respect to pricing and payment, and finally print the proposal (worksheet). The system can handle events such as Weddings, Barmitzvahs, Batmitzvahs, Victory Parties, Funerals, Banquets, etc. |
Event Setup Page.
| The Event Worksheet handles each event based on the various requirements of that event. In case of weddings for example, the system provides you with the environment to enter the necessary information for the Bride, conduct the Wedding Consultation, select floral or decoration items interactively, determine prices during the interview (or at a later time), enter the payment information, and print the Wedding Worksheet (proposal / contract).. |
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| In order to explain the components of the Event Worksheet, we will choose "Wedding" as the example event in this brochure. Please note that for other events, the same capability exists but based on the requirements of each specific event, the labels for each section change automatically, to reflect the requirements of that specific event. The Event Worksheet has 11 "Tabs", which in case of a Wedding Event these tabs are as follows: |
| Tab | Label |
Contains |
| 1 | Setup | Event Type Selection (Wedding in this case). Bride Information (Account_Id, Name, Address, Phone, Notes) Event Name (Wedding of..), Ceremony and Reception dates and times. Internal Notes (not visible to the Bride) |
| 2 | Bride | Wedding Colors (can select from a Color Palette of up to 24 million colors, depending on your computer’s setup). Color and Style of Gown (same as above). Bride’s Height. Sections specifying: The Bridal Bouquet , Head Piece, Toss Bouquet. Unlimited Memo specifying additional Requirements with respect to the Bride. |
| 3 | Bridal Party | The Maid Of Honor: Color & Style of Gown, and the Bouquet Section. Bridesmaids: Color & Style of Gown, and the Bouquet Section. The Flower Girl: Color & Style of Gown, and the Bouquet Section. Unlimited Memo specifying additional Requirements with respect to the Bridal Party. |
| 4 | Boutonnieres-1 | Specifying the detailed requirements of Boutonnieres for: The Groom, The Best Man, Grooms Men, Bride & Groom Fathers, and Grand Fathers. Unlimited Memo specifying additional Requirements with respect to the Boutonnieres –1 section. |
| 5 | Boutonnieres-2 | Specifying the detailed requirements of Boutonnieres for: The Ring Bearer, Ushers, and "Other" Boutonnieres. Unlimited Memo specifying additional Requirements with respect to the Boutonnieres –2 section. |
| 6 | Corsages | Specifying the detailed requirements of Corsages for: The Bride’s Mother(s), the Groom’s Mother(s), The Grand Mothers, and "Other" Corsages. Unlimited Memo specifying additional Requirements with respect to the Corsages. |
| 7 | Chapel-1 | Ceremony Date, Location, Contact, Phone, Delivery Instructions, Setup & Delivery Charge. Specifying the detailed requirements of Decorations for: Free Standing Arrangement, Alter Arrangement, and Pew Decorations. |
| 8 | Chapel-2 | Specifying the detailed requirements of Decorations for: Candelabra, Entrance Arrangement, Arches, Guest Book, and Other Chapel Decorations. Unlimited Memo specifying additional Requirements with respect to the Chapel Decorations. |
| 9 | Reception-1 | Reception Date, Location, Contact, Phone, Delivery Instructions, Setup & Delivery Charge. Specifying the detailed requirements of Decorations for: Cake Table Top, Cake Table Center and Cake Table Bottom. |
| 10 | Reception-2 | Specifying the detailed requirements of Decorations for: Buffet Table, Guest Tables, Brides Table, Balloons, and "Other" Reception Decorations. Unlimited Memo specifying additional Requirements with respect to the Reception Decorations. |
| 11 | Finish (calculations) | Sub-Totals, Setup and Delivery Charges Totals, Discount for early sign-up, Deposit, taxes (GST for Canada), Balance and Balance Due Date. Terms of the contract. Unlimited Memo specifying any additional requirements. Print button to Preview and Print the Worksheet. |
| Customer Database: System maintains a separate Customer Database, where the Event Worksheet’s customer can be selected from this Database, or appended to this Database. |
You can go from one Worksheet to the next using VCR type (First / Prior / Next / Last) buttons. You can Search and Locate Worksheets using the "Incremental Search" technology by the "Worksheet Name", the "Customer Account_Id", or the "Customer’s Last name". You can easily add, delete and undo Worksheets using the Event Worksheet toolbar. |
Bride's Requirements.
Bridal Party Requirements.
Boutonniere Requirements #1.
Boutonniere Requirements #2.
Corsage Requirements.
Chapel Decorations #1.
Chapel Decorations #2.
Reception Decorations #1.
Reception Decorations #2.
You can specify colors on the screen using the Color Picker utility providing you with up to 24 million colors (depending on your computer setup and capabilities). |
Setup Inventory.
You can Setup Inventory Items with their "Bitmap" (picture). The Event Worksheet is shipped with a few sample Bitmaps, but you can easily scan the pictures of your own Inventory items and add them to the Event Worksheet’s setup. The system uses the Industry Standard Bitmap format of ".BMP" files, which is easily produced using any scanner software. |
Magnify Images and show the colors of Wedding.
| Once the Item is selected using the Event Worksheet’s Search Engine, the Bitmap is automatically inserted into the Worksheet. You can magnify the Item’s Bitmap to cover most of the computer screen, by simply right clicking on the item’s picture. |
| The system comes totally equipped with a Spell Checker. Any item description, notes, or the terms of the proposal can be easily checked for misspelled words, by simply clicking on the "Spell Check" button. |
| The Event Worksheet provides you with the "Frequently Used Address" Database. Once you setup this database, you can quickly insert the Chapel, Church, Funeral Home, or Hotel’s address, by simply clicking on the "Freq. Address" button. |
| The Event Worksheet is available in either the "Standalone-Single user" or the "Integrated - Multi-user" configurations. When upgrading from the "Standalone" mode to the "Multi user" mode, all of your existing data (worksheets) will remain intact. |
| The "Integrated – Multi user" mode works in a multi-user environment, where all stations have access to the "Centrally Located" event worksheet database. |
Calculations and Terms.
The "Multi User" version of the Event Worksheet also works in conjunction with the Visual Ticket tm "Point-Of-Sale" system, creating orders for each worksheet for further processing and automation (handling the Account Receivable, Production and Delivery Tracking, staging the standby orders, and printing the necessary work and delivery tickets). |
The Event Worksheet printouts are "User-Modify-able". You can insert the Bitmap of your own Shop’s "Logo" directly into the printout. You can also modify the position of, or the font used for each field on the various Printouts. |
This is a sample of the Event Worksheet Printout. The system provides you with multiple options for the format of the Printout. |
Event Worksheet Printout (page 1 of 4).
Call and order your copy of the Event Worksheet today… |
List $595 |
| Stand-alone (Single User) version (limited time introductory offer): | $295.00 |
